Key points
- Daily transaction recording, monthly bank reconciliation and periodic reports.
- Receivables and payables tracked with documented balances, not estimates.
- Designed for companies with no in-house accountant, or with data entry only.
- Reporting stops depending on one person’s memory and starts depending on a system.
- A written scope, timeline and fee proposal is issued after one assessment visit.
The point of bookkeeping is not the books. It is that on any given morning you can see stock, profit and receivables without asking anyone.
We record the daily transactions, reconcile the bank accounts every month against the official statements, keep customer and supplier balances documented, and deliver a periodic report set on a fixed date — the same reports, in the same shape, every period, so a change in the business is visible as a change in the numbers.
Who this is for
This package is for a company that does not employ an accountant, or employs someone who enters data but is not able to close a period, reconcile a bank account or produce a report that can be relied on.
It is also the right answer when the owner is doing the bookkeeping personally. That arrangement works until the business grows, and then it fails in the least convenient way: the person who understands the numbers is the person with no time to produce them.
What we do
Daily transaction recording
Sales, purchases, receipts, payments, stock movements and expenses are recorded against source documents, on a defined cycle, with the same coding every time. Consistent coding is what makes one period comparable with the next; inconsistent coding produces reports that are technically correct and practically useless.
Monthly bank reconciliations
Every bank account is reconciled monthly against the official statement, not against the balance shown in an app. Unmatched items are listed, aged and chased rather than carried forward. This is the single control that keeps the book balance and the real balance from drifting apart unnoticed.
Periodic financial reports
A fixed report set on a fixed date: results for the period, position at the period end, stock value, customer and supplier ageing, and cash movement. Each report is designed to answer a decision you actually make, and to be readable without an accountant sitting next to you.
Receivables and payables management
Customer and supplier balances are kept documented and aged, and confirmed against the counterparty rather than only against your own ledger. An undocumented balance is difficult to collect and impossible to pursue formally, so documentation is treated as part of the work and not as paperwork after it.
Deliverables
Recorded daily entries against documents
- Format
- Configured inside your system
- Approved by
- Finance manager or the owner
Monthly bank reconciliation statement
- Format
- Spreadsheet and PDF
- Approved by
- Company owner and the responsible accountant
Periodic report set on a fixed date
- Format
- Written document (PDF)
- Approved by
- Company owner or delegate
Customer and supplier ageing schedules
- Format
- Spreadsheet and PDF
- Approved by
- Finance manager or the owner
Duration and engagement model
Duration: Set per company. The timeline follows the size of the business and the state of the records already kept, so it is measured during the assessment visit and fixed in writing in the scope of work — we do not estimate it before seeing the books.
Bookkeeping is a continuing engagement with a fixed monthly cycle: a recording rhythm, a reconciliation date and a reporting date, all agreed in writing before the first period.
What the company provides — documents, access and, where agreed, a data-entry resource — is stated in the proposal, because a reporting date is only reliable if the inputs arrive on time.
What is not included
- Tax representation before the authorities.
- Closing periods that were already delayed before the engagement began — that is the Past Years Cleanup package.
- Statutory audit or the issuing of an audit opinion.
- Client-side data entry, unless stated in the proposal.
Stated up front so a proposal never contains a surprise. Each of these is either a separate package or somebody else’s work.
Frequently asked questions
- Do you work inside our accounting system or your own?
- Inside yours. The records, the system and the licence stay with the company, so nothing has to be migrated if the engagement ends.
- Do we still need someone in the office?
- Someone must issue and keep the source documents — a receipt, an issue note, a bank slip. Whether that person also enters the data is agreed in the proposal.
- What reports do we receive, and when?
- A fixed set — results, position, stock value, receivables and payables ageing, and cash movement — on a date agreed in writing before the first period.
- What happens if documents reach you late?
- The period is reported on time with the late items listed separately, so the report is never quietly wrong. Repeated delay is raised as a control issue, not absorbed.
- Can this run alongside an in-house accountant?
- Yes, and it often should: the company keeps data entry in house while Kayan carries reconciliation and reporting. Where the goal is supervision of an existing team, Oversight & Review is the better fit.
Related packages
No prices are published. How our fees are determined